What Your Business Is Required to Post

Both Federal and State agencies have workplace posting requirements. At a Federal level, employers are required to post information about mandated programs such as Family and Medical Leave Act and Equal Opportunity Employment. At a State level, the requirements change based on location and sometimes, even city or county within the state (hello California). It is important that all employers, regardless of size, understand the Federal and State requirements and keep their workplace postings up to date.

Remote Work Implications:

The increase of remote work does not eliminate the need for required postings. The labor code speaks to physically posting the information in a common area where all employees can view it. For remote employees, this means that employers should mail or email the required information and ask employees to print and post it in their home office. 

You can house the posters on a shared drive, or online hub, but since employees may not frequent those locations often, we suggest going the extra step of mailing or emailing.

If employees work in a hybrid situation and are in an office with required postings in a frequented common area, then you are not obligated to send posters via mail or email.

Language Implications:

If your business employs a large population of speakers where English is their second language, you are encouraged, and may be required to have postings in that common language. For example, many California and Texas employers have postings in both English and Spanish to accommodate their largest populations of employees. 

Because the required posters can change often, we will not list them in this email, but rather encourage readers to sign up with a labor law poster service that will update you as your requirements change. 

In California, where we are based, we prefer Cal Chamber. 

Outside of California, we prefer the Labor Law Center

Both of these allow you to purchase combined Federal and State posters in English and many other languages. The Labor Law Center (where you can also buy California posters) offers an annual poster replacement option where they will automatically send you new posters every time a mandatory update is made. The price for this is reasonable and worth it if the posters are updated even once in a year.

Our annual My HR Expert clients receive one free set of posters every year. Not a client, sign up by sending an email to [email protected] to get more details.